Maintenance Administrative Assistant
Posted: 07/16/26
Job Number: 1867852
Job Description
Now hiring a Maintenance Administrative Assistant in Watsonville, CA - Apply now!
Job Title: Maintenance Administrative Assistant
Pay Rate: $20/hr.
Shift: AM
Benefits: Medical, Dental, AD&D, PSL
Position Overview
The Administrative & Maintenance Coordinator is responsible for supporting daily operational and administrative functions within the department. This role ensures smooth workflow coordination, accurate documentation, vendor communication, and effective use of internal systems such as OpenERP. The ideal candidate is organized, dependable, and comfortable handling both administrative tasks and operational support responsibilities.
Key Responsibilities
Maintain strong attendance, punctuality, and reliability in daily work schedule.
Enter and manage work orders in OpenERP and maintain accurate filing of related paperwork.
Process temperature recorders and coordinate ordering of office and breakroom supplies.
Organize maintenance parts inventory and schedule vendor services as needed.
Place orders for parts from external vendors such as Grainger and Zoro.
Maintain and update vendor Certificates of Insurance (COIs) and Safety Data Sheets (SDS) documentation.
Provide general administrative support and ensure timely communication of departmental messages.
Demonstrate proficiency in Gmail and Microsoft Office applications, including Excel and Word. Additional Responsibilities (as experience develops)
Process invoices for payment in a timely and accurate manner.
Update tracking spreadsheets and assist in researching equipment and supply purchases.
Support internal audits, including annual and quarterly compliance reviews.
Coordinate annual maintenance and service schedules with management and external vendors.
Required Skills & Qualifications
Strong organizational and time-management skills.
Basic to intermediate proficiency in Microsoft Office (Excel, Word) and Gmail.
Ability to learn and use internal systems (OpenERP or similar platforms).
Attention to detail and accuracy in documentation and data entry.
Strong communication and coordination skills.
Ability to manage multiple tasks and prioritize effectively.
Full Steam Staffing will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Full Steam Staffing is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housing s Fair Chance Act webpage.
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About Watsonville, CA
Ready to kickstart your career in the vibrant city of Watsonville, California? Nestled in the heart of Santa Cruz County, this coastal gem offers a mix of career opportunities and a laid-back lifestyle that's hard to resist. From the breathtaking views at Sunset State Beach to the eclectic art scene at Pajaro Valley Arts, there's something for everyone here. Indulge in fresh seafood straight from the Pacific Ocean or catch a show at the iconic Mello Center for the Performing Arts. With its close proximity to the Santa Cruz Beach Boardwalk and the nearby redwood forests, Watsonville truly is a playground for both work and play. Explore our job listings today and discover the endless possibilities that await you in this charming California town.